- There shall be two (2) types of meetings of the GSA members: Annual General Meetings and Special General Meetings.
- All members of the GSA:
- May be present at any Annual General Meetings and Special General Meetings;
- May speak to any motion under consideration;
- May move or second motions;
- May exercise their voting privileges.
- Each member of the GSA shall be entitled to one vote at Annual General Meetings and Special General Meetings.
- Motions at all Annual General Meetings and Special General Meetings shall be decided by a majority of votes present in person unless otherwise required by this Constitution. All votes at such meetings shall be taken by ballot if so demanded by any member present, but if no such demand be made, the vote shall be taken by hands. A declaration by the Chair that a resolution has been carried or notcarried, and an entry to that effect in the minutes of the meeting shall be admissible in evidence as prima facie proof of the fact without proof of the number or proportion of the votes accorded in favour of or against such resolution. Should a ballot be demanded, it shall be taken in such a manner as the Chair shall direct. In the case of an equality of votes, the Chair shall be entitled to a second or deciding vote. In such cases, the Chair shall vote to maintain the status quo where possible.
- Notice of the time and place of Annual General Meetings and Special General Meetings shall be given by posting the location and time on the GSA website and posting flyers throughout campus.
- Any GSA member may place a motion on the agenda for Annual General Meetings and Special General Meetings provided that:
- There is a mover and a seconder who are both GSA members; and
- The motion with mover and seconder is submitted in writing to the President on or before the seventh (7th) day before the day of the meeting.
- The agenda for all Annual General Meetings and Special General Meetings shall be available to all GSA members at least one week before the day of the meeting. Motions may be added to the agenda by presenting the motion to the Chair at the beginning of the Annual General Meeting and Special General Meeting. The motion will be accepted if:
- It is the Chair's opinion that there were reasonable circumstances which prevented the motion from being submitted before the agenda deadline; or
- A two-thirds (2/3) majority of the members present at the meeting agree to consider the motion.
The Annual General Meeting shall be held in April every year. The date of such meeting must be after the Executive elections.
Academic Councils act as mini-associatio
If you are in a department that doesn't belong to an Academic Council, please refer to the Academic Council Handbook on how to establish one.
The GSA Council consists of representatives of the Academic Councils ratified with the GSA, namely those groups that have submitted their constitutions. Each September, the GSA requests that Academic Councilors get ratified by submitting the Academic Councilor Ratification form.
In 1981-82 the Graduate Students’ Association (GSA) established an Academic Council system. Academic Councils act as mini-associations within the GSA and are made up of students from one or more departments who share common interests. Each Academic council elects / appoints representatives to attend the GSA General Council meetings which are usually held monthly. General Council meetings provide these diverse groups with a platform through which they can communicate their concerns to other graduate students, the university, various political and national organizations and provincial and national governments. An Academic Council can also provide the basis for academic and social interaction among its students. To this end, the GSA allocates a portion of its total budget to Academic Councils who meet the constitutional requirements and whose representatives regularly attend General Council Meetings.
There are many ways you can get involved in the work of the GSA. You can run for a position on the GSA Council through your department or college, you can join a GSA committee or volunteer for a position on a University committee as a graduate student representative of the GSA.
The GSA committees include: Bursary Selection; Constitution; Finance (Budget); Fundraising; Governance; Internal Affairs; Long Range Planning; Publications & Public Relations; Salaries, Scholarships, & Tuition Fee Supervisory; Worker’s Rights Commission.
Look for calls for volunteers on activities and projects throughout the year or feel free to propose ideas to the GSA Executive members.