Budget and Finance Committee

  • Mohammad Wajih Alam, Vice-President Finance and Operations, as chair
  • Emerita Mendoza, President
  • Rifat Zahan (Council member)
  • Muhammad Aminul Islam (Council member)
  • Nishit Gandhi (Regular/general member)
  • Kinsuk Sarker (Regular/general member)
  • Swapnil Srivastava (Regular/general member)

This Committee shall be convened and be responsible for the drafting of the Operating Budget for the proceeding Financial Year to be approved by the membership subject to the requisite Bylaws and/or Constitutional regulations. This Committee shall also be charged with discussing broad financial policies and goals for the Association and may report them to the Council, the Membership, and/or any other Committees of Council that this Committee sees fit. This Committee shall meet a minimum of bi-monthly with additional meetings scheduled as necessary during budgeting periods.

Bursary Selection Committee

  • Mohammad Wajih Alam, Vice-President Finance and Operations, as chair
  • Alejandra Fonseca, Vice-President Student Affairs
  • Doug Fansher (Council member)
  • Rebecca Smith (Council member)
  • Alana Demkiw (Council member)

This Committee shall be convened to administer the collection, evaluation and disbursement of GSA Bursaries in accordance with the Bursary Policy. This Committee shall meet three times per year to rank and evaluate all Bursary applications according to the established rubrics with any approved or necessary modifications to such a ranking system in accordance with the Bursary Policy.

Elections and Referenda Committee

  • Reggie Nyamekye, Council Chair, who shall act as the Chief Electoral Officer, and chair
  • Asanka Godakanda (Council member)
  • Josh Katz (Council member)
  • Mostofa Kamal (Council member)
  • Natalia Zakharchuk (Regular/general member)
  • Rohini Vijayan (Regular/general member)
  • Kaidan Xu (Regular/general member)

The Elections Committee is a committee of the GSA Council, which is responsible for overseeing and managing Elections and Referenda as required by the GSA. These terms of reference are intended to reflect and interpret relevant Bylaws of the GSA pertaining to elections and referenda and is subordinate to the Bylaws as they may be amended from time to time.

Meetings

  • Quorum shall be defined as a simple majority of voting members.
  • Meetings shall be held at the call of the chair, normally during the winter term of each fiscal year for elections and as necessary for By-elections and Referenda.
Roles and Responsibilities
  • Conduct elections and referenda in accordance with the Articles and Bylaws.
  • Conduct elections in accordance with the Election Schedule.
  • Conduct referenda in accordance with the Referendum Schedule.
  • Be knowledgeable about other procedures and policies necessary for a proper election.
  • Interpret and enforce applicable Bylaws.
  • Preside over the vote-counting mechanism and election data.
  • Remain explicitly and implicitly impartial by not supporting any candidate or registered campaign committee during an election or referendum.
  • Develop policies as required; and,
  • Perform other tasks as delegated by Council.
  • Specific duties as outlined in the Bylaws.

Other

Before attending a meeting of the Elections Committee or taking part in any business thereof, every member of the Elections Committee who is a Member shall make a written declaration that, during his or her membership on the Elections Committee, he or she shall not:

  1. Seek a position or be a representative in an Election or By-election;
  2. Nominate any person for an Election or By-Election; or
  3. Participate in a campaign committee for a referendum.

Governance Committee

  • Emerita Mendoza, President
  • Alejandra Fonseca, VP Student Affairs
  • Reggie Nyamekye, Council Chair, as ex-officio
  • Naheda Sahtout (Council member)
  • Rifat Zahan (Council member)
  • Phillip A. Radetzki (Regular/general member)
  • Zi Ling (Scarlett) (Regular/general member)
  • Priya Goundar (Regular/general member)
  • Emediong Etukudo (Regular/general member)

The Governance committee is required to ensure the Graduate Student Association (GSA) retains the correct documentation (Policies, Bylaws, and Constitution) to fulfill the mandate of the GSA. The primary activities of this committee include: (i) revising existing documents; (ii) creating required policies and/or bylaws absent in the existing documents; (iii) authoring recommendations and bringing forth motions to Council for policy documents; and (iv) authoring recommendations and bringing forth motions to General Meetings for bylaw documents and constitutional matters.

Code of Ethics and Discipline Committee

  • Reggie Nyamekye, Council Chair, as chair
  • Mujtaba Badr (Council member)
  • Mikayla Oldach (Council member)
  • Rohini Vijayan (Regular/general member)
  • Gurinder Dhanju (Regular/general member)
  • Emediong Etukudo (Regular/general member)
  • Phillip A. Radetzki (Regular/general member)
Meetings
  • Quorum shall be defined as a simple majority of voting members.
  • Meetings shall be held at the call of the chair as required throughout the year.

Roles and Responsibilities

The Code of Ethics and Discipline Committee shall be convened to review any complaints received against any Executive member, Council member, or any other individual acting on behalf of the GSA. It shall also serve as an appeal committee for decisions of the Elections Committee, as described in the Association’s Bylaws. The Council Chair shall serve as chair of the committee except in cases where a real or perceived conflict of interest exists, in which case an acting chair shall be elected by and from the other members of the committee. In all of its deliberations, recommendations, and actions, the committee shall be bound by the Bylaws and Constitution of the Association.

No member shall disclose any information which comes to their knowledge as a result of their membership on the committee to any other person who is not a member of committee, with the exception of the committee chair in his or her formal recommendations to Council, or as required by law or University policy.

Health and Dental Committee

  • Chiamaka Ezekwesili, Vice-President External, as chair
  • Mohammad Wajih Alam, Vice-President Finance and Operations
  • Zeyed El Karsh (Council member)
  • James Shulte (Council member)

The Health and Dental Committee (herein referred to as H&D committee) exists to serve the insurance needs of graduate students by ensuring that there is appropriate coverage, as determined by the Committee, while containing costs to students at an appropriate level. The Board of Directors ensures that the fee charged to students covers both the insurance premiums as well as an administrative component that covers reasonable expenses and risk associated with administering the plan. This ultimately will require Council input and approval.

Meetings

  • The Committee shall normally meet 3 times per year; additional meetings may be scheduled as necessary during financial review or budgeting periods.
  • Committee members will be expected to attend all meetings.
  • The H&D committee shall report directly to Council to ensure that all requested coverage is aligned with the fees charged and financial health of the GSA.
  • The committee shall consider yearly reports of H&D plan activity, monitor its effectiveness, and recommend any yearly benefit changes to Council.

Awards Selection Committee

  • Chiamaka Ezekwesili, Vice-President External, as chair.
  • Emerita Mendoza, President
  • Rifat Zahan (Council member)
  • Muhammad Aminul Islam (Council member)
  • Natalia Zakharchuk (Regular/general member)
  • Hadi Ramin (Regular/general member)
  • Kathy Wang (Regular/general member)
  • Johnson Ngoba Josephine (Regular/general member)
  • Rohini Vijayan (Regular/general member)

The Awards Selection Committee is a Committee of Council that is responsible for the selection of the Graduate Students’ Association Annual Award Winners, under the guidance of the Vice-President External. Individuals selected for these awards will be honoured at the Annual Awards Gala held at the end of each fiscal year.

Roles and Responsibilities

  • Determine the criteria and guideline to award selection.
  • Assess each nomination package according to the selected criteria.
  • By consensus, determine the recipient of each award.
  • Serve as volunteers at the Awards Gala.

Sustainability Committee

  • Indigenous Liaison
  • Chiamaka Ezedwesili, Vice-President External
  • Kimberlee Dube (Council member)
  • Mostofa Kamal (Council member)
  • Khaled Zoroufchi Benis (Regular/general member)
  • Irini Soubry (Regular/general member)
  • Jismol Jose (Regular/general member)
  • Hadi Ramin (Regular/general member)
  • Anupam Das (Regular/general member)

Vision

The sustainability policy is a set of rules and guidelines that ensure that the Graduate Students’
Association is a sustainable association that can lead its community by example.

Scope & Definition

The sustainability policy should be a living document, used in tandem with the University of Saskatchewan Sustainability Policy. Sustainability is a mindset intertwining the interdisciplinary actions that sustain environmental resources as well as the social and economic well-being of its community.

Commitments

The GSA commits to incorporate sustainability in all its activities, including external advocacy and internal organization and events. The Sustainability Committee will be responsible for;

  1. Promoting environmental, social and economic sustainability issues related to graduate students.
  2. Assuming responsibility to guide sustainability initiatives and the application of sustainable practices at the GSA.
  3. Collaborating and building partnerships with other units to address sustainability.
  4. Advising Council on matters related to sustainability.
External Commitments
  1. GSA will advocate for sustainable practices through its university external representation.
  2. The GSA will actively collaborate with other student groups and associations in promoting sustainability.
  3. Sustainability practices of external entities (companies, associations, firms) should be taken into consideration by the GSA before engaging with them.
Internal Commitments
  1. The GSA commons must have at all times at least one (1) bin for single stream recycling, one (1) bin for returnable bottles, and one (1) bin for garbage.
  2. The GSA will buy recycled printing paper and will endeavor to source all other office.
  3. Event, food etc. supplies from local, fair-trade, and environmentally responsible sources.
  4. The GSA will not use any Styrofoam products for GSA events or initiatives, as Styrofoam cannot be recycled in Saskatoon.
  5. The GSA will adhere to the EH&S (Environment Health and Safety) guidelines for sustainable events:
    • Ensure food is locally sourced when possible (Hive, City Farm, etc…).
    • Proper waste triaging for paper, plastic and metal, and compost.
    • Minimize plastic use in favor of more recyclable or compostable materials (Water jugs, Concordia dish project, compostable plates, minimal packaging, etc…)

Sustainability Committee

Purpose

  • Promote environmental, social and economic sustainability issues related to graduate students.
  • Assume responsibility to guide sustainability initiatives and the application of sustainable practices at the GSA.
  • Collaborate and build partnerships with other units to address sustainability
  • Advise Council on matters related to sustainability.
  • The committee will be responsible for hosting at least one initiative, whether it be the Sustainability Slam or otherwise, during the fiscal year.
Meetings
  • Meetings will be held once a month, or more frequently as needed.
  • The committee meets once a month, and quorum is 50% of its members (rounded up).
Roles and Responsibilities
  • The committee provides Council with an action plan for the year in the month of November.
  • Every two months (2) the committee presents a status report to Council.
  • Vice-President External Affairs will be responsible for the above mentioned external commitments.
  • Indigenous Liaison will be responsible for the above mentioned internal commitments.

Policy Review

This policy should be reviewed by the committee every year during the winter semester. It should be updated to ensure the adoption of best practices and inclusion of new sustainability related initiatives at the University of Saskatchewan.

Diversity Committee

  • Chiamaka Ezekwesili, Vice-President External
  • Indigenous Liaison
  • Zeyed El Karsh (Council member)
  • Kathy Wang (Regular/general member)
  • Zaki Hasan (Regular/general member)
  • Sukanya Pati (Regular/general member)
  • Pearl Masa (Regular/general member)

The Diversity Committee will be a standing Council committee and will include, and primarily focus on graduate students with disabilities, graduate students of diverse sexual orientations, and/or any minority group fostering inclusion, acceptance, understanding, support, and education.

This committee will act as a body to:

  • Make recommendations to the Executives to ensure that the GSA is inclusive to all its members so as to provide a better graduate student experience, and create a welcoming environment, and cohesive community for graduate students on campus.
  • Liaise with Council to ensure that the GSA services/initiatives are inclusive.
  • Organize diversity events\initiatives in collaboration with the GSA executives and other committees.

Event Organizing Committee

  • Alejandra Fonseca, Vice-President Student Affairs, who shall act as chair and oversee the work of the committee
  • Jismol Jose (Regular/general member)
  • Britanie Thomas (Regular/general member)
  • Swapnil Srivastava (Regular/general member)

The Event Organizing Committee is a Committee of Council responsible for organizing the Graduate Student Research Conference and the Three Minute Thesis Competition (3MT), as well as other events as needed, and functions under the guidance and supervision of the Vice-President Academics and Student Affairs.

Responsibilities

  • To work collaboratively in the planning, organization, and execution of the Graduate Student Research Conference and the Three Minute Thesis Competition (3MT).
  • To promote and encourage participation and attendance by GSA Members at these events.
  • To assist in the organization of other events, under the direction of the Vice-President Academics and Student Affairs, as needed.