Social Clubs

A Social Group must:

• Exist for the betterment of its members.
• Use any membership fees and money for the objectives outlined in the constitution of the Social Group.
• Elect its executive in a democratic fashion following the procedure in its
  constitution.
• Hold elections at least once per year.
• Hold public meetings.
• Make its governing documents public to its membership and the Association.
• Not exist for the financial betterment of its members.
• Not be named in a manner that violates any obscenity or copyright legislation.
• Not exist for the purpose of discrimination or harassment of any group.
• Be inclusive to any GSA Member.

Ratified Social Groups may have the privilege of:

• Booking the GSA Commons, as per the Association booking procedures.
• Applying to the Association for funding, following the Social Group Funding Policy, and in accordance with the Bylaws and Policies of the Association.
• Advertising news and events through the Association, with the approval of the Executive.
• Being indemnified by the GSA Commons liability insurance for certain events
  and activities

To be ratified, Social Groups must;

• Have more than 50 % of its total membership be GSA Members.
• Have more than 50 % of its executive be GSA Members.
• Have members from more than one Academic Council.
• Have completed and submitted an application for ratification, which identifies:
  
  • The official name of the Social Group.
  • The official email address of the Social Group.
  • The names and NSIDs of the Social Group’s executive.
  • The Social Group executive who are GSA Members.
  • The percentage of Social Group members who are GSA Members.
• Have submitted an up-to-date copy of their constitution, which includes:
  • An outline of the Social Group’s mission, purpose, structure, and
    regulations.
  • The official name of the Social Group.
  • The policies and procedures for democratic elections of Social Group
    executive.
  • The financial procedures and policies of the Social Group.
• Have submitted a void-cheque.

To apply for ratification, collect the following information:

1. Names and contact information for the Executive Committee of your social club
2. The total number of students that your club represents, and the percentage that are graduate students
3. A copy of the Void Cheque from your social club's bank account

Then fill out the online ratification application:  https://forms.cloud.microsoft/r/VuWGS10k6D